Travel Information & Links

Group Travel

Gray Travel Services

Integrated with our meeting and event logistics services, Gray Travel Services (GTS) has arranged air and rail transportation for thousands of groups of 10+ people traveling to meetings, conventions, trade shows, and incentive programs both domestically and internationally.  Our dedicated and experienced group air professionals understand how important the air travel arrangements are to an overall impression of an event.  From the initial planning stages to final reporting, our attention is to detail for both the traveler and an organization.

While our air transportation management processes are refined, we work closely with each client to integrate processes and/or solution so that efforts are not duplicated.  Some of our GTS group air offering includes, but are not limited to:

  • Consultation to review meeting and budget goals
  • Establish Air Budgets and Event Profile
  • Airline Negotiations
  • Comprehensive Quality Control scripting and software
  • Integration with Web Registration systems
  • Manage the end-to-end Air Reservation
  • Web-Based Itinerary compatible with Smart Phones
  • Arrival and Departure Reporting
  • Tenured professionals with Domestic and International  reservations experience
  • Multi-language itinerary capabilities
  • Secure Attendee tracking
  • “Hot Spots” Flight monitoring
  • 24-Hour Emergency – After Hours Service
  • Contingency Planning

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